Record Transactions

Record Transactions

Recording transactions in TallyPrime follow a simple pattern. You can record a transaction with the following steps. A payment transaction for expenses is used for illustration.
 

1. Gateway of Tally > Vouchers > press F5 (Payment).
Alternatively, Alt+G (Go to) > Create Voucher > press F5 (Payment).
 

2. If you want to change the voucher date, press F2 (Date).
When you press F2 to change the date, the date shown is for the subsequent day of the current date. This done to avoid manual entry of date for the next day as the immediately next day is the most common business day. You can however enter any date, even backward dates.
 

3. Select the mode of payment.
 

4. In Account field, select Cash ledger, which is already available or the Bank ledger. To learn more about Bank payment refer to Banking Utilities in TallyPrime.
When you create a Company in TallyPrime, the system creates two ledgers by default – Cash and Profit & Loss A/c.
 

5. Select the ledger for which you are making the payment and specify the amount. For example, Rent.

a. Under Particulars, you need to select expense ledger for which you are making this payment.
 

b. If expense ledger is not available, press Alt+C to create Ledger on fly. In Ledger Creation (Secondary) screen, give ledger name as per your expense head and select Indirect Expense group in the Under field.

In TallyPrime, you will find patterns to do certain tasks, and these patterns are consistent across the product. For example, when recording a transaction, you press Alt+C to create a ledger, without leaving the voucher. This pattern works across the product. Anywhere in the product, on a field for ledger selection, press Alt+C to create it.
 

c. In Amount, specify the expense amount.

 6. Provide Narration, if any, and accept the voucher. As always, you can use Ctrl+A to accept.

 

 This is the process to record payment transactions in TallyPrime.